About

Staff Assistant

Posted by: TKCAssistant | Posted on: May 7, 2019

Position Summary:

Oversees a variety of functions all intended to build and maintain a culture of service, quality, and excellence including, but not limited to: telecommunications, purchasing, document management, recruiting, payroll, and training support, event coordination, and other administrative tasks as needed.

 

Essential Job Duties:

 

Admin Support

  • Helping to maintain operations documentation, including designing and enforcing filing systems for Recipes, Batch Logs, Quality Logs, Test Results, and Shipping & Receiving documentation
  • Purchasing parts & supplies for Operations, including managing communications with all Equipment, supplies and repair vendors
  • Managing communications with Sales Prospects, including processing receipts and feedback on prospect intake submissions and samples
  • Managing the calendar of the President, including meeting agendas, minutes, and follow up assistance. Expectation to prepare each day notes for each meeting or call.
  • Collecting reports from the Service Coordinator (POMP) and Production Supervisor (CPU) for weekly review.

 

Communications

  • Answering the phone, responding to general requests and screening calls
  • Maintaining the professional appearance of our front office areas.
  • Executing company correspondence and communications with Clients, Prospects, Vendors, and Staff: emails, appointments, notices, bulletins, appointments, etc.
  • (In future) web content, social media content.

 

HR

  • Coordinating recruiting efforts including new hire document completion and orientation.
  • Tracking employee training and enrichment programs.
  • Administering the Time Clock and related systems, including troubleshooting for hourly staff
  • Keeping the employee kitchen/break room stocked.
  • Assist with any on-site event coordination including managing all the logistics for client visits, employee meetings, trainings and events.

 

 

Job Qualifications:

 

Education: High school diploma or above.

Experience:  Minimum one year experience as a Front Office coordinator, Receptionist, or other professional office position. Strong preference for someone with Food or Natural Products industry experience.

 

Skill/Ability:

  • Excellent time management skills and ability to multi-task and prioritize work
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills
  • Strong computer skills.
  • Attention to detail
  • Ability to meet attendance guidelines including to adhering to hours of operation
  • Ability to follow written and oral procedures.
  • Ability to work in a team environment or individually with minimal supervision.
  • Dedicated to meeting the expectations and requirements of internal and external customers.
  • Ability to communicate professionally, knowledgeably and efficiently with a wide range of people.

Equipment Directly Used:

  • Computer
  • Multi-line phone system
  • Copier/scanner/fax machine
  • Web based applications: Dropbox, Security System, CRM, Scheduler, Time Clock

If you are interested in this position, please submit your resume, cover letter and compensation expectations to HR by email with your name in the subject. Note, this job could initially be part-time to allow the perfect hire to transition smoothly from a prior position.

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